Read on to understand different job posting options' pros and cons and potential costs, as well as HERC's current Applicant Tracking System (ATS) integrations and accompanying materials. Whether you're a new member ready to create your HERC account or an existing member who wants to learn more about available job posting options, you can make the right job posting choice for your institution.
Manual posting is a great solution if you post 10 jobs or less each month. You can post your jobs directly via your HERC account. Once your account is established, simply login to your account to create a new job posting. Once a job is posted, you’ll be able to edit your active postings, as well as copy current or previous postings to create new jobs, via the "Manage Jobs" section of your account. A manually posted job will go live 20 minutes or sooner from the time you post/edit it. Review Instructions.
Cost: No Charge
Pros: Your jobs will be accurately returned in all job seeker searches, job alerts, and dual career searches.
Cons: If you have more than 10 jobs per month, this method is not as efficient as automated options.
Bulkposting/Cross-posting is a convenient and automated way to post multiple jobs at once, replacing the hassle of posting each job manually via the Career Center website. A bulkpost file is intended to support jobs posted from one location. A cross-post file is intended to support jobs posted from multiple locations, allowing the file to post to multiple accounts. If you post more than 10 jobs per month, you may wish to setup a bulkpost/cross-post file and send it to us via a FTP server instead of manually posting jobs. Once your account is set up, you can verify your file via the online verification tool in your HERC job board account (Bulkpost tool or Cross-Post tool). When you are ready to go live with your file, please contact our technology team firstname.lastname@example.org so we can activate your bulkpost posting or cross-posting option and provide you with the access and credentials to upload your file to the FTP server. We process bulkpost/crosspost files every night so jobs are updated by the morning. File formats supported are .txt or .csv.
Cost*: Bulkpost – No Charge, Cross-Post - $150/hr for development. Any adjustments/fixes on broken Cross-Post Feeds: $150/hr
Pros: Jobs are mapped to all of the job posting fields on the HERC site, so your jobs will match accurately in job seeker searches and job alerts for an improved response rate.
Cons: Requires resources to do the initial setup of the file. Ongoing maintenance of the file is minimal; however, occasionally you may need to review and edit your file if an import fails (our system will email you confirmation of the file processing and alert you to any errors).
Bulkpost/Cross post documentation
*Costs are passed through from our job board provider, Boxwood Technology Inc.
XML/RSS feeds are available with many Applicant Tracking Systems (ATS). If you have larger numbers of jobs to post, but prefer not to set up a bulkpost file, you can provide us with an XML/RSS feed that we will convert into our format. Reach out to your ATS provider to determine if they offer an XML and/or RSS feed. Our development team will analyze the feed to determine if it meets the proper criteria. We process feeds every night, so jobs are updated daily. Email email@example.com your ATS’s URL feed or XML file for analysis and development.
Cost*: $500 setup fee per feed. Any adjustments/fixes to broken feeds: $150/hour.
Pros: Jobs can be mapped to multiple search categories on the HERC site so your jobs show up more often in job seeker searches, job alerts and dual career searches (provided you include our site’s fields in your feed).
Cons: Ongoing maintenance of your feed is minimal; however, occasionally you may need to review and edit your feed if it fails for some reason (our system will email you confirmation of the feed processing and alert you to any errors).
Current ATS Integrations to HERC:
Some ATS providers have no cost for development or integration. Consult with your ATS provider to determine if they charge additional fees for development and integration. If you do not see your ATS provider listed, please reach out to them to determine if they are able to provide a feed.
*Costs are passed through from our job board provider, Boxwood Technology, Inc.
If you have larger numbers of jobs to post, but prefer not to setup a bulkpost file or provide us with an RSS/XML feed, we may be able to spider your site and import jobs to your HERC account. Not all sites are suitable for spidering, so we will need to evaluate your site to determine if this is a viable option for you. Please email firstname.lastname@example.org the URL of the page(s) to be spidered for evaluation. Once set up, your HERC jobs will be updated every night to reflect the jobs on your institution’s website.
Cost*: $1,000 setup fee per spider. Any adjustments/fixes to broken spiders: $600 per spider.
Pros: No staff time or resources are required to setup or maintain your spider; however, we may need assistance from you if changes are made to your website that impact the functionality of the spider.
Cons: Sometimes in the spidering process, full job descriptions and information can be lost, so it’s possible your jobs may lose some content. In addition, because we will only have access to the fields you use on your site, your jobs may not map to all of HERC’s search options. That means your jobs could show up in fewer search results, job alerts, and dual career searches than those jobs posted by other methods.
*refer to the Spider Agreement for more information on this option.
HERC has partnered with JobTarget & JobElephant to support members in automating their job posting options via a job distributor.
JobTarget’s Recruitment Platform enables academic institutions to get more qualified candidates applying to their open positions. With Recruitment Platform, get in front of the right candidates by easily posting jobs to JobTarget's network of 20,000+ job sites, optimize spend by taking advantage of exclusive discounts for job sites, and stay informed by harnessing the power of Big Data with JobTarget's suite of analytics. JobTarget also offers OFCCP compliance and diversity outreach services. Hundreds of academic institutions are already utilizing Recruitment Platform to Hire. Better. Faster. Join the revolution!
HERC Member Discount: HERC members are eligible for a free access to JobTarget’s Recruitment Platform, which allows members to distribute, manage, and track multiple media from one central location. Start today and receive 10% off additional services like OFCCP Compliance & Diversity Outreach!
JobElephant is driven to simplify and expedite recruitment advertising by facilitating the placement of ads with speed, exceptional customer service and maximum value to clients. JobElephant's superior technology allows automation of a large portion of ad placements, as well as tracking every ad placed, providing critical information on which media outlets offer the best return on each client’s investment.
HERC Member Discount: HERC members will receive free, on-demand analytical reports for all jobs posted by JobElephant. Quarterly, Annual reports or real time campaign data will be available to all HERC members when posting jobs through JobElephant.
Contact:Andy Boom, Director of Business Developmentandy@jobelephant.com800.311.0563www.jobelephant.com
*If you work with other job distributors or an ad agency, please contact our technology support team, email@example.com, to determine if we can support automation.
If you are seeking for an alternative to the methods outlined above, please contact our technology support team, firstname.lastname@example.org, to discuss your needs.
Job Board Documents
Free job distribution feeds for all HERC members: