Board Resources

Job Posting Options

HERC Jobs offers multiple automation options and will work with you to find the most cost-effective, stable solution. Read on to understand the different job posting options' pros and cons and potential costs, as well as HERC's Applicant Tracking System (ATS) integrations and accompanying materials. Whether you're a new member ready to create your HERC account or an existing member who wants to learn more about available job posting options, you can make the right job posting choice for your institution.

Manual Option

Manual posting is a great solution if you post 10 jobs or less each month. You can post your jobs directly via your HERC account. Once your account is established, simply login to your account to create a new job posting. Once a job is posted, you’ll be able to edit your active postings, as well as copy current or previous postings to create new jobs, via the "Manage Jobs" section of your account. A manually posted job will go live 20 minutes or sooner from the time you post/edit it. Review Instructions.

Cost: No Charge

Pros: Your jobs will be accurately returned in all job seeker searches, job alerts, and dual career searches.

Cons: If you have more than 10 jobs per month, this method is not as efficient as automated options.

Bulkposting/Cross-Posting Option

Bulkposting/Cross-posting is a convenient and automated way to post multiple jobs at once, replacing the hassle of posting each job manually via the Career Center website. A bulkpost file is intended to support jobs posted from one location. A cross-post file is intended to support jobs posted from multiple locations, allowing the file to post to multiple accounts.

If you post more than 10 jobs per month, you may wish to setup a bulkpost/cross-post file and send it to us via a FTP server instead of manually posting jobs. Once your account is set up, you can verify your file via the online verification tool in your HERC job board account (Bulkpost tool or Cross-Post tool).

You can test your file by logging into your account and using the verification tool here. When you are ready to go live with your file, please contact our technology team support@hercjobs.org so we open a case, provide access and credentials to upload your file to the FTP server. We process bulkpost/crosspost files every night so jobs are updated by the morning. File formats supported are .txt or .csv.

Cost*: Bulkpost – No Charge, Cross-Post - $150/hr for development.
Any adjustments/fixes on broken Cross-Post Feeds: $150/hr

Pros: Jobs are mapped to all of the job posting fields on the HERC site, so your jobs will match accurately in job seeker searches and job alerts for an improved response rate.

Cons: Requires resources to do the initial setup of the file. Ongoing maintenance of the file is minimal; however, occasionally you may need to review and edit your file if an import fails (our system will email you confirmation of the file processing and alert you to any errors, if the file does not upload correctly you would not recieve an email and would need to alert us there is an issue with the feed).

Bulkpost/Cross post documentation

*Costs are passed through from our job board provider, Boxwood Technology Inc.

XML/RSS Feed Option

XML/RSS feeds are available with many Applicant Tracking Systems (ATS). If you have a larger number of jobs to post, but prefer not to set up a bulkpost file, you can provide us with an XML/RSS feed that we will convert into our format. Reach out to your ATS provider to determine if they offer an XML and/or RSS feed. Our development team will analyze the feed to determine if it meets the proper criteria. We process feeds every night, so jobs are updated daily. Email support@hercjobs.org to help analyze if your ATS’s XML feed can be developed.

Cost*: $500 setup fee per new feed. $150 for Existing Converter Build**
Any adjustments/fixes to broken feeds: $150/hour.
Pros: Jobs can be mapped to multiple search categories on the HERC site, so your jobs show up more often in job seeker searches, job alerts, and dual career searches (provided you include our site’s fields in your feed). Note: Some of the ATS providers listed below have generic converters established at no cost. Inquire with the provider for more information.

Cons: Ongoing maintenance of your feed is minimal; however, occasionally you may need to review and edit your feed if it fails for some reason (our system will email you confirmation of the file processing and alert you to any errors, if the file does not upload correctly you would not recieve an email and would need to alert us there is an issue with the feed).

Current ATS Integrations to HERC:

PeopleAdmin SelectSuite
HireTouch
Interfolio
InterviewExchange
NeoGov/NeoEd (Schooljobs.com)
PageUp
PeopleAdmin 5.8/7.0
SilkRoad/OpenHire
SuccessFactors SAP
Workday

*Costs are passed through from our job board provider, Naylor/Boxwood Technology, Inc.

**Existing Converter Builds– For a specific ATS setup, the member may use the existing converter at a reduced cost to the member if the member’s setup follows existing specifications and data mapping.

Some ATS providers offer development and integration services at no cost. Consult with your ATS provider to determine if they charge additional fees for development and integration. If you do not see your ATS provider listed, please reach out to them to decide whether they can provide a feed.

Scraper/Site Sweep Option

If you have more than 25 jobs posted monthly and prefer not to set up a bulkpost file or provide us with an RSS/XML feed, we may be able to sweep/scrape your job posting site and automatically import jobs to your HERC Jobs account. Not all sites are suitable for sweeping, so we will need to evaluate your site to determine if this is a viable option for you. Please email support@hercjobs.org the URL (s) of the page(s) to be scraped for evaluation. Once set up, your job postings will be updated every night to reflect the current jobs on your institution’s website.

Cost*: $1,000 setup fee per scaper
Any adjustments/fixes to broken scraper: $600 per scraper

Pros: No staff time or resources are required to set up or maintain your scraper; however, we may need assistance from you if changes are made to your website that impact the functionality of the scraper.

Cons: You would have to have 25+ jobs for us to build a scraper. Sometimes in the scraping process, full job descriptions and information can be lost, so it’s possible your jobs may lose some content. In addition, because we will only have access to the fields you use on your site, your jobs may not map to all of HERC’s search options. That means your jobs may appear in fewer search results, job alerts, and dual career searches compared to those posted by other methods. (Our system will email you confirmation of the file processing and alert you to any errors. If the file does not upload correctly, you will not receive an email and will need to alert us that there is an issue with the feed.)

*Costs are passed through from our job board provider, Naylor, Inc.

Job Distributor/Ad Agency

Broadbean Contact:
NAsales@broadbean.com
949-706-8560

eQuest Contact:
800.996-7307

JobElephant Contact:
andy@jobelephant.com
800.311.0563

JobTarget Contact:
herc@jobtarget.com
860.288.5430

*If you work with other job distributors or an ad agency, please contact our technology support team, support@hercjobs.org, to determine if we can support automation.