Public Regional Library

Recruiting Toolkit 

09-25-2018 10:52:25 PM

Recruiting Toolkit Image

The resources in this toolkit will support you at different steps in the recruiting process.  HERC recommends that before you begin your search, members of the search committee refer to one of the search guides referenced below and participate in the training module,  "Unconscious Bias in the Search Process."  

“I completed Unconscious Bias in the Search Process. I really liked how the program fully showcased factors to consider in the hiring process and showed effective considerations to include diversity and inclusion in each stage. I found it very useful because I want to be more inclusive and overcome any potential biases that could impact decisions.  ”A discussion of diversity topics is always useful, but this program showed ‘how to’ carefully consider factors at each phase that I wasn’t totally sure how to approach, especially as someone who only participates on a hiring committee typically once or less per year.”   - Carsha Lapp, Business Division, Northwest Technical CollegeThese tools touch on all aspects of the search, with an emphasis on creating an effective process and minimizing bias.  Topics such as forming and leading a search committee, advertising positions, sourcing minority candidates, and evaluating applicants are covered and are applicable at all types of institutions.

Search Guidelines

Recruiting Applicants (with an emphasis on diversity)  

  • Take advantage of advertising discounts in minority and general publications and in regional minority publications.
    • Example: offers a 10% discount to new HERC customers.
  • Watch past webinars or join upcoming live webinars or attend upcoming membership meetings or view past member meetings offering suggestions on where and how to recruit and retain minority and general candidates.
  • Capitalize on partnerships/discounts with organizations that serve graduate students and postdocs and host lists of doctoral students.  Note:  The WISELI booklet also contains lists of directories of minority doctoral candidates.
    • Example:  The Southern Regional Education Board’s State Doctoral Scholars Program supports minority Ph.D. students who are pursuing higher education careers.  HERC members receive a discount on access to the 1,000-student directory. 
  • Check the CV/resume data base to identify candidates.*
  • Tweet hard-to-fill positions or institutional highlights to the UMW HERC homepage.    Locate Tweet Instructions below in the documentation.Twitter IconFacebook IconLinkedin Icon
  • Connect with job seekers on social media sites:       .
  • Meet potential candidates by representing HERC at a national conference.  Contact for details. 
  • Tap into the connections to veterans offered through the State of MN Veterans Employment Services (view the Veterans Hiring Presentation in the below documentation).  Review the Veterans Hiring Support documentation below and the corresponding  pamphletemail template, and flyer to learn more about HERC's outreach to veterans.
  • Monitor how many people are viewing and forwarding your position announcements.*  Your institution may have a relationship with an advertising agency that can help you format your announcement in a way that will make the position sound more appealing or better highlight the advantages of working at your institution.
  • Enhance your member profile on the HERC job board to better highlight your institution.

Supporting Candidates

Refer candidates to:

Additional Support

If you have questions about HERC recruiting resources or suggestions for resources that should be included in this toolkit, send an e-mail to or call 612-626-0775.

*If you are part of Minnesota State, please contact to obtain log-in access.

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